Step-by-step instructions for Gmail web and Gmail mobile (iOS & Android). Works with personal Gmail and Google Workspace accounts.
Click the gear icon in the top-right corner of Gmail, then click ‘See all settings’.
In the General tab, scroll down until you find the ‘Signature’ section. Click ‘+ Create new’ to add a new signature.
Open BrandFooter’s free generator, create your signature, and click ‘Copy HTML’. Back in Gmail, paste it into the signature editor. Gmail supports rich HTML paste and will preserve the table layout and styling.
Below the editor, choose your new signature under ‘Signature defaults’ for both new emails and replies/forwards. Scroll down and click ‘Save Changes’.
Tap the hamburger menu (☰), scroll down, and tap ‘Settings’. Select your email account.
Scroll down to ‘Mobile Signature’. Note: Gmail mobile only supports plain text signatures — no HTML formatting.
Type your signature details: name, title, phone, email. Keep it simple since HTML isn’t supported on mobile.
For a full HTML signature with logos and styling, set it up via Gmail web (desktop). The web signature appears on emails sent from both desktop and mobile when ‘Mobile Signature’ is left blank.
Get the best results when setting up your email signature.
Gmail removes all <style> blocks from HTML for security. Your signature must use inline styles on every element — this is exactly how BrandFooter generates signatures.
The most reliable way to add an HTML signature in Gmail is to copy it to your clipboard and paste it directly. Gmail’s editor preserves the table layout and inline styling when pasted.
Gmail doesn’t let you upload images directly in the signature editor via HTML paste. Use images hosted on a CDN with HTTPS URLs. BrandFooter handles image hosting automatically for team plans.
After saving your signature, send yourself a test email. Check it on both desktop and mobile to make sure everything looks right.
Three steps, under 60 seconds, no technical knowledge needed.
Browse our collection of professional email signature templates. Pick the layout that fits your style.
Add your name, job title, contact info, and brand colors. See a live preview as you type.
Click "Copy HTML" and paste into Gmail's signature settings. Done in seconds.
Common questions about Gmail email signatures.
Open Gmail Settings > General > Signature. Create a new signature, then paste your HTML signature from BrandFooter directly into the editor.
Gmail mobile uses a separate plain-text signature. The HTML signature you set in Gmail web only appears on desktop-sent emails unless you leave the mobile signature blank.
Yes, but you need to host the image externally with an HTTPS URL. Paste your HTML signature containing the logo image tag, and Gmail will display it.
In Gmail Settings > Signature defaults, you can set different signatures for new emails and replies/forwards separately.
Gmail strips <style> tags and unsupported CSS. Make sure your signature uses inline styles only — BrandFooter generates signatures that are Gmail-compatible by default.
Yes, Gmail supports multiple signatures. Create them in Settings, then switch between them using the signature selector in the compose window.
Yes, the process is identical for personal Gmail and Google Workspace (formerly G Suite) accounts. Workspace admins can also set organization-wide signatures.
Use PNG for logos with transparency, JPEG for photos. Keep images under 200KB and use hosted URLs — don’t embed base64 images.
Use our free generator to create a professional HTML signature optimized for Gmail. Inline styles, table layout, Gmail-ready. Copy, paste, done.
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